Welcome Residents and Fellows to the Northwell Health

You have arrived at the Northwell Health Residents & Fellows Onboarding website.
Congratulations on your acceptance and welcome to Northwell Health. We are very excited that you have chosen a career with us and we are eager to have you on board.
To assist with the preparations for starting your employment, we need to verify some of the information you submitted on your application and we also require additional information to complete this process.

Get Started Today

Get started at an award-winning health system! This page contains information and links to documents and websites that you may need during your onboarding process. There are still a number of things you must do in order to complete the pre-appointment process. Please make a note of all dates and deadlines. Failure to do so could result in a delay in your ability to start your training.

TAKE ACTION NOW

Step 1 – Review and Complete New Hire Tasks

Now is the time to finish your onboarding tasks, including some forms which need to be electronically signed (with your e-mail address). To see what’s outstanding and what you need to complete, access the site. Log in with your User Name (your email address) and your Password (“ns” followed by the LAST 4 digits of your primary phone number – e.g., ns1234)

Step 2 – Review and Submit All Documents

The Office of Academic Affairs will contact you over the next several weeks to inform you of final schedules and/or pending documents. You will receive a call or an email from Corporate Human Resources in the coming weeks to schedule time to complete additional mandatory requirements. In the meantime, please review the information below to see what is expected of you.

CONTRACT AND APPLICATION DOCUMENTS
Your signed contract and completed application documents must be submitted electronically through New Innovations to the Office of Academic Affairs in order for you to start your training. For further information please contact your TPA.

DIPLOMA AND FINAL TRANSCRIPT
You must provide your program with a copy of your diploma and final transcript from your medical school prior to commencing your training. Your TPA must view the original diploma or obtain a notarized copy.

IMMIGRATION REQUIREMENT
All international trainees, seeking a Visa, should have already submitted a Visa application to the Office of Academic Affairs. International Medical Graduates, who HAVE NOT filed an application for a Visa, must contact  Marie Toto, Office of Academic Affairs Manager, or Venice VanHuse, Assistant Vice President of Graduate Medical Education, immediately to start the Visa application process. For Staten Island University Hospital Residents/Fellows, please submit your Visa information to your Program Directors or  Amy Durante in the Department of Academic Affairs. For Lenox Hill Hospital, please submit your Visa information to Yanick Joseph in the department of Academic Affairs. You will not be allowed to commence your training if you do not have a current and valid Visa and/or work permit.

FINAL CLEARANCE
The House Staff appointment process is not final until all forms are completed and returned to your program, the Office of Academic Affairs, EHS and HR. All documents must be submitted no later than June 1st. Failure to submit all required documentation will delay the start of your training.
Talent Acquisition will call/ Email you to schedule your processing and medical clearance appointments with Employee Health Service (EHS). At your processing appointment, you will be fingerprinted and photographed for your ID Badge. Please dress professionally and bring proper I9 documentation. If you are unsure of what documents to bring, please visit http://www.uscis.gov/i-9-central/acceptable-documents. We require either a list A document, or both a list B & C document. All documents provided must be originals that are not expired. Please note that if the name on your document(s) does not match you current name please bring paperwork to support the name change such as a marriage license.

Step 3 – Review your Medical Clearance Requirements

To ensure that your medical clearance is not delayed and you may start work on your intended start date, please review the Employee Health Services Medical Clearance Requirements document

Please note: If you currently reside within the U.S., you are required to have your blood drawn and drug screening completed at LabCorp 5 days before your scheduled Employee Health Services appointment. Please plan accordingly.

Step 4 – Complete Mandatory Orientations – Online and In-Person

You must complete an online orientation to satisfy compliance and other regulatory requirements.

This will be include in new hire Taleo tasks.

You also must complete an in-person Resident Orientation which is a required event that will welcome you to the organization, allow you to engage with leadership, and get your questions answered. You will receive a formal notice from the Office of Academic Affairs in the coming weeks. Please note that residents and fellows will also be required to attend a departmental/on-site orientation (please check with your TPA for the day, time and location).

GET READY FOR YOUR START DATE

Step 1 – Get your Northwell Health Universal ID & Password

You will need to obtain a Northwell Health Universal ID and Password that you can use to access several work-related applications such as Employee Self Service, Outlook email, the employee Intranet and many other clinical applications. Your access to your Universal ID and Password will not be available until 48 hours after you have completed all online paperwork. This will be sent to you by your TPA.

Step 2 – Enroll in Employee Self Service

Once you have your Universal ID & Password, you need to register for Employee Self Service – Northwell Health’s secure and user-friendly tool that provides online “anytime, anywhere” access to your pay statements, personal information, benefits and email. You can register and login to Employee Self Service from any computer with Internet access. Please register immediately.

Instructions to register for Employee Self Service:

  1. Go to: https://ess.northwell.edu
  2. Enter your Northwell Health Universal ID & Password
  3. Enter your ESS (Employee Self Service) key, which is initially set to “ns” plus the last four digits of your social security number (for example, ns1234).,. View detailed step-by-step ESS instructions.

Step 3 – Register for Direct Deposit *This task must be completed from a Northwell Health computer.*

Please Note: This task must be completed from a Northwell Health computer. On your start date, you will have access to Direct Deposit. To enroll in Direct Deposit, you need to provide your bank name, account number(s) and bank routing number. Have this information handy before you enroll. If you need assistance locating this information, contact your bank.

  1. Login to Employee Self Service
  2. From the Employee Self Service Portal, select “Personal Information.
  3. Click on the “Payroll and Compensation” tab on the left hand side of the screen.
  4. Click on the “Direct Deposit” link
  5. Follow the rest of the steps to enroll in Direct Deposit.

View detailed step-by-step Direct Deposit instructions. *Note: You will not be able to access Direct Deposit until your actual start date.

You have to be on a network computer to access. If you are not located on a Northwell facility, you can access through Northwell’s virtual portal https://vportal.northwell.edu/vpn/index.html For instructions on how to access the virtual portal please click this link.

Step 4 – Complete Tax Information Forms

All Northwell Health employees are required to submit their tax forms electronically. Please submit the required tax forms through Employee Self Service immediately. Please note: you will not have access to your tax forms until after you are officially hired

Instructions to Submit Tax Information Forms

  1. Login to Employee Self Service
  2. From the Employee Self Service Portal, select “Personal Information.”
  3. Click on the “Payroll and Compensation” tab on the left hand side of the screen. Click on the Tax Information link.
  4. Follow the rest of the steps to submit your required tax forms.

View detailed step-by-step instructions.
View Tax Information FAQs.

Step 5 – Review Your Benefits Package Prior to Your Orientation

Representatives from HR and the Benefits Office will be available at orientation to answer all of your questions. You can learn more about your benefits on our Working Here page.

In order to enroll in coverage under Northwell Health benefits plan, there are a few steps you will need to complete including:

  1. Review this Benefits Resource Summary which will be provided to you to become familiar with our plans and programs. 
  2. 2. To enroll in benefits, please choose your benefits elections within 30 days of your hire date. You can enroll in benefits through our Employee Self Service (ESS) online enrollment system:
    1. Login to Employee Self Service 
    2. From the Employee Self Service Portal, select “Personal Information”
    3. Click on the Self Service menu
    4. Click on the “Benefits” tab
    5. Click on “Benefits Enrollment”
    6. Follow the rest of the steps to enroll in your health benefits

You will not be able to access Benefits until your actual start date. Once you enroll, your health benefits will be processed and expedited to ensure that you will have coverage effective on your first day of employment. You will receive your medical and prescription plan ID cards within a few weeks’ time. In the event you have questions about your health benefits; please do not hesitate to contact our Human Resources Service Center at 516-734-7000.

GET CONNECTED

Login to Northwell Health Outlook Email

As part of our efforts to “go green” and make life more convenient for you, all employees are provided with a work email account. You’ll want to be sure to regularly check your email for health system news, messages from CEO Michael Dowling, events, employee discounts and much more.

Instructions to access Email

  1. Login to Employee Self Service
  2. Click on Email on the left side of the screen 
  3. You will then be taken to your Northwell Health mailbox through Outlook where you can send and receive emails. You can also look up Northwell Health employees, view their contact information, and schedule meetings with your co-workers.

Visit the Employee Intranet

Use this internal website to “stay in the know” about the health system, with links to the latest news and events. Click on CEO Corner, to read the latest messages from President and CEO Michael Dowling. Explore the newest feature on the Intranet, the Northwell Health Medical Group faculty directory, allowing you to search for physicians associated with the health system. You can also place any Information Services requests by creating a ticket in the Help Desk section of the site. There are many useful features for you to discover throughout this entire site.

Instructions to access the Intranet

  1. Access the Intranet from any computer within the health system. Use your Universal ID and Password to log in.
  2. You can also access the Intranet from a personal computer by going to  http://www.northwell.edu and selecting the Employee intranet button in the lower right corner. Use your Universal ID and Password to log in.

Find Colleagues with Similar Interests

Connect and grow with colleagues who share common interests, backgrounds and cultures! Visit our Diversity & Inclusion website to learn about Northwell Health’s Business Employee Resource Groups (BERGs)—a program that offers you the opportunity to find a group of colleagues who share your interests. Discover more about VALOR (Veterans and Allies: Liasons of Reintegration) BERG, and join fellow employees who have a vested interest in military and veteran’s affairs. Stay tuned for more BERGs coming in the future.

Get to know us better

We’re glad you’re part of the Northwell Health family. It’s a family of 61,000 exceptional people, each focused on making health care better. Come in and learn more about the Northwell Health story, hear from our CEO, explore our unique brand, connect with us on Facebook or add us to your LinkedIn profile. You can even download myNorthwell, our employee App.